Clubs

Every club on campus must have an updated Constitution at the start of each school year with a completed approval officer form. A hard copy of an updated Constitution along with the officer form must be given to the ASB Bookkeeper. Copies of your Constitution, Bylaws, and Meeting Minutes must be kept in a binder in the Advisor's Classroom or Office.

A club that has been inactive for 18 months will be dissolved and removed from the accounts with the ASB Bookkeeper. 

To create a club, these are the following items needed: Adult Advisor, Mission Statement embedded into the Constitution as to the inclusive nature of the club at WHS, Constitution. These items must be turned into the Activities Director for formal approval and then sent to the Principal for final approval of establishment. A club must be formally approved to participate in Club Rush, have meetings, hold fundraisers, and more. 

Please use the Club Application found in the lefthand column for this school year! If you do not complete this form in its entirety or do not follow the proper guidelines, your club may be denied a charter until properly filled out! Submit the hard copy of the application to the ASB Bookkeeper to begin the process.

Note: All applications for club charter must be received by the Activities Director and given approval from the student council and principal before formal operations may begin.

Facility Request

In order to use a facility at WHS, the advisor must work with the Club President to formally request the location at the following website. If there are any issues in requesting a facility, please email Flor Perez, Site Business Manager who is in charge of facilities.

To view or create a use of facilities request, click on the link in the lefthand column. 

Fundraising Request (Examples & Templates Below)

In order to hold a fundraiser on campus, you must complete a Fundraiser request Form for formal approval. You are not allowed to hold a fundraiser unless this approval process has been completed. If the fundraiser is done with approval, the funds raised will go into the general ASB Fund and not be allocated to the specific club that held the event. Please allow up to tow weeks for approval. 

Please note: there are board policies in place at the district level that restrict our fundraiser activity and these policies must be followed accordingly. 

Purchase order Request (Examples & Templates Below)

In order to make a class, club, or sport purchase or expense, you must complete a Purchase Order request Form for formal approval. You are not allowed to expend money without formal approval from the bookkeeper, ASB, Activities Director, & Principal. Please allow up to two weeks for approval. 

Typical ASB approval process is as follows: 

1. Paperwork Submitted to ASB Bookkeeper on Mondays AT LEAST 2 week prior to approvals to ensure no delays. 
2. ASB Approvals are held typically on Tuesdays & Thursdays of each week. 
3. ASB submits approval of activity requests, Purchase Orders, and check approvals to the principal for FINAL approval no later than the following business day. 
4. FINAL approval from the principal at the earliest convenience. 
5. The bookkeeper provides final notice of approval.

• Club Meeting Minutes Template
• Club Meeting Minutes Example
• Purchase Order Request Template
• Purchase Order Request Example
• Fundraiser/Activity Request Coversheet Template
• Fundraiser/Activity Request Coversheet Example
• Fundraiser/Activity Request Template
• Fundraiser/Activity Request Example